Question 1

Are your services really free?

Accepted Answer

Yes! Our services are completely free to you. Hotels pay us a commission after your event actualizes, so there’s no fee or markup to your group.

Question 2

What types of groups do you work with?

Accepted Answer

We partner with any group booking 10 or more rooms per night - from corporate meetings and association conferences to nonprofits, government agencies, universities, healthcare organizations, sports teams, financial firms, incentive programs, and social events (and more!).

Question 3

Is there a minimum size?

Accepted Answer

To qualify for group concessions, you will need a minimum of 10+ rooms per night.

If your group is slightly below this requirement, we encourage you to contact us directly, as we have non-contractual options. This flexibility ensures you can still access competitive group rates without a formal contract.

Question 4

Can you help if I already have a hotel contract?

Accepted Answer

Yes! Even if your contract is already in place, we’re happy to review it and provide expert feedback at no cost. While we can’t make direct changes, we’ll highlight key terms, risks, and opportunities so you’re better informed and prepared for your next contract negotiation.

Question 5

How does the process work?

Accepted Answer

Our five-step process keeps it simple:

1. Share your dates, cities, and space needs.
2. We scan the market and request hotel bids.
3. You review a clean apples-to-apples comparison with savings and risks noted.
4. We negotiate final terms and concessions.
5. You sign with confidence - we’ll provide a post-event pickup and savings report.

Question 6

Can you help us find meeting space?

Accepted Answer

Yes! We’ll negotiate your meeting space along with your guest rooms to ensure you get the best value and flexibility. From general sessions and breakouts to boardrooms and receptions, we’ll make sure your space fits your needs - and your budget.

Question 7

Do you only work with certain hotel brands?

Accepted Answer

We have relationships with all hotel brands - Marriott, Hyatt, Hilton, IHG, Omni, and many more - as well as independent and boutique hotels. If they have hotel rooms, we can source it!

Question 8

Can you help with Vendors?

Accepted Answer

Absolutely! In addition to hotels and meeting space, we can help source and negotiate with trusted partners for AV, transportation, décor, entertainment, offsite venues, and event logistics.

Through our affiliation with ConferenceDirect, we have access to a network of over 2,500 preferred vendors - all vetted by ConferenceDirect itself - ensuring quality, reliability, and the best possible pricing for your event.

Question 9

What if my group is small? Or I don't want a formal contract?

Accepted Answer

We can still help! For smaller bookings, overflow rooms, or guests booking outside the block or after the cutoff date, we offer an individual booking platform where attendees can reserve rooms without a contract - perfect for weddings, reunions, or last-minute needs.

This platform also provides a pickup report, giving you valuable data you can use when planning and negotiating future meetings.

And yes - these services are also free!

Question 10

What’s the advantage of working with you vs. booking directly?

Accepted Answer

We handle all the legwork - sourcing hotels, collecting bids, comparing offers, and negotiating concessions - saving you time and money. Our team reviews over 200 hotel contracts each year, so we know exactly what to look for and what to fight for to ensure your contract offers the best protection and value.

Think of us as an extension of your team - without adding us to your payroll!

Question 11

Who are you affiliated with?

Accepted Answer

We’re proud partners of ConferenceDirect, a global leader in hotel sourcing and contract negotiation.

That means when we negotiate on your behalf, we’re backed by decades of industry experience, established hotel relationships, and the collective buying power of thousands of programs annually.

Personal attention.
Powerful backing.
Better results.

Question 12

Do you only source in North America?

Accepted Answer

We can help with any hotel, anywhere in the world. Whether your meeting is across town or across the globe, we have trusted partners and hotel relationships worldwide to support your program.

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Start Your Complimentary Hotel Search

Ready To Get Started?

Start Your Complimentary Hotel Search Today