Hotel Sourcing & RFP Management
We identify hotels that align with your:
- Dates
- Budget
- Room block size
- Meeting space needs
-Location priorities
We go to market on your behalf and bring you back the strongest options - saving you time and guesswork.
Already Have A Signed Contract?
Our free contract review identifies opportunities and supports smarter planning for your next hotel booking
Bid Comparison & Decision Support
Hotel proposals can be complex.
We break down each offer into a clear, side-by-side comparison so you understand:
- True cost
- Concession Package
- Risk exposure
- Negotiation opportunities
You stay fully informed – without having to become a hotel expert.
Vendor Support
While hotel negotiations are our specialty, our support doesn’t stop there.
Through our trusted network of partners, we can assist with any vendor throughout the planning process — including:
- AV & production
- Transportation
- Décor & design
- Entertainment
- Meeting planning support
- On-site logistics
And more!
One strategic partner.
Every moving piece covered.
Contract Negotiation
This is where we add real value.
We negotiate:
- Guest room rates
- Concessions
- Attrition terms
- Cancellation clauses
- Deposit schedules
- Rebate language
-Performance clauses
& more!
We review contracts line by line and push back on one-sided terms - so you don’t assume unnecessary risk.
You sign with clarity and confidence.
Overflow & Individual Room Support (via ARES)
Not every group needs a full contract.
Through our ARES Travel booking platform, individuals and smaller groups can reserve hotel rooms without signing a contract.
This is ideal for:
- Rooms outside your contracted block
- Groups that don’t want to sign a contract
- Additional rooms after cutoff dates
- Weddings and social events
- Smaller meetings or leisure travel
Simple booking. No contract required. Still backed by our expertise.