Hotel Sourcing & RFP Management
We identify hotels that align with your:
- Dates
- Budget
- Room block size
- Meeting space needs
-Location priorities
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We go to market on your behalf and bring you back only the strongest options – saving you time and guesswork.
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Already Have A Signed Contract?
Our free contract review identifies opportunities and supports smarter planning for your next hotel booking
Bid Comparison & Decision Support
Hotel proposals can be complex..
We break down each offer into a clear, side-by-side comparison so you understand:
- True cost
- Concession Package
- Risk exposure
- Negotiation opportunities
You stay fully informed – without having to become a hotel expert.
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Vendor Support
While hotel negotiations are our specialty, our support doesn’t stop there.
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Through our trusted network of partners, we can assist with any vendor throughout the planning process — including:
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- AV & production
- Transportation
- Décor & design
- Entertainment
- Meeting planning support
- On-site logistics
And more!
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One strategic partner.
Every moving piece covered.
Contract Negotiation
This is where we add real value.
We negotiate:
- Guest room rates
- Concessions
- Attrition terms
- Cancellation clauses
- Deposit schedules
- Rebate language
-Performance clauses
We review contracts line by line and push back on one-sided terms – so you don’t assume unnecessary risk.
You sign with clarity and confidence.
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Overflow & Individual Room Support (via ARES)
Not every group needs a full contract.
Through our ARES Travel booking platform, individuals and smaller groups can reserve hotel rooms without signing a contract.
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This is ideal for:
- Rooms outside your contracted block
- Groups that don’t want to sign a contract
- Additional rooms after cutoff dates
- Weddings and social events
- Smaller meetings or leisure travel
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Simple booking. No contract required. Still backed by our expertise.